The ultimate guide to planning a workplace holiday party in 2021

Planning a holiday work gathering seems to be a daunting task. But with proper guidance and expertise, you will realize that planning a holiday work gathering is much easier than it seems, and it will be fun.

In this article, we will share some tips and tricks with you to help you organize an unforgettable holiday work party.If you need expert advice, be sure to check our Newest TeamBonding saves the world Podcast, listen to Alexandra Pett (event studies), Sharon Fisher (Play with a purpose), and David Goldstein (Team Bonding) talk about their party planning experience.

Which type of holiday party is right for your team?

Virtual holiday party At least it will stay for now. Deciding whether to host a face-to-face, mixed or virtual party should be the first step in planning your party. Make sure you consider the possibility of having to change your face-to-face event to a virtual event. Considering that we are still living in uncertain times, this is quite possible.

TeamBonding provides flexibility for teams that may have to switch from face-to-face events to virtual events.

“Book a virtual event and we will convert it to a face-to-face event, or a face-to-face event to a virtual event. We can work with them-face-to-face, virtual or anywhere,”-David from TeamBonding.

When organizing a face-to-face event, please consult your local health officer to find out how many people can participate in the event and what steps you need to take. If your team is working from home indefinitely, a virtual gathering may be the best option. However, if your employees work in the office most of the time, you might consider face-to-face or mixed events.

Now that you have decided which type of party to hold based on your workplace, it’s time to dive into the details!

Start planning early

Procrastination is the enemy of the party’s plan. Start planning early and consider all possible details. To avoid last-minute planning and confusion, try to break down the incident and the steps you need to take into smaller, more manageable parts.

In most cases, starting the planning process three to four months before the party is ideal for large gatherings. For small and medium-sized working groups, two to three months in advance are sufficient.

Before starting the planning process, you should answer some of the following questions:

  • do you have budget? If yes, what is it?
  • Who are the members of the organizing committee?
  • When are you going to hold the party?
  • Is the party held on the exact date of a particular holiday?
  • How many people will participate?
  • Where are you going to hold the party?
  • How will you promote the event?

Once you answer these questions, you can make a party planning calendar or checklist. If you work in a team, using the task manager will give you insight into who is doing what and which tasks are not completed. Applications such as Asana, Trello, and Google Calendar are great for managing teams, delegating tasks, and tracking progress.

If you are planning a party for one person-don’t be afraid! There are many tools you can use to help you stay organized. If you want to gather all the deadlines for party planning in one place, you must use a personal calendar or schedule. If you prefer digital task tracking, you can also download the party planner organizer template online.

Also worth hiring Professionals who specialize in team building activities And entertainment. Getting professional support on board will help relieve a lot of stress, especially when you are organizing gatherings of hundreds of people.

Make sure everyone can participate

Use polls or Slack messages to survey your team to check how many of them can succeed and when is best for them. Based on the majority of votes, use the results as a guide to help you decide when to schedule your holiday party.

Determine the goal of the party

When planning a party, it’s important to figure out what you and your team want to accomplish. There are many reasons why companies hold parties: team cohesion, having fun, celebrating an occasion or holiday, giving back to society, etc. By determining the purpose of the gathering, you will have a clearer understanding of what activities should be planned.

For example, if you are interested in giving back to the community, you can consider organizing a Charity Bike Construction, Teddy Bear Rescue, Or fundraising. research shows Companies that promote employee participation in CSR have increased employee morale by 55% and employee loyalty by 38%.These Event type It is very suitable for cultivating a “giving back attitude” and a positive company culture within the organization.

If your goal is to do something that brings your team together-using the kit for team building activities is a good choice. This includes sending something to everyone in the email that connects them. Whether it’s a happy hour bartender kit or a pumpkin carving kit, the goal here is to connect people through common ground and shared experiences.

If you are not sure how to determine the goal of the party, Our team building experts Can help you shape the overall theme.

Decide what activities are best for your team size

The goals of the gathering will not only affect what type of events you should organize, but the size of your group will also affect which events you should plan for the holiday gathering. Remember, there is no one-time solution. Some holiday work party activities are more suitable for larger groups.

Alexandra Pett, Sales Director of Eventology Vancouver, said: “We found that in larger groups, playing games, room escapes, trivia, and global competitions are all good.”

These types of games, especially those that divide groups into small groups, are very suitable for increasing participation in holiday parties. Having smaller groups can encourage people to communicate with each other and enable them to have more meaningful conversations, especially in virtual events. Even if you don’t plan to host an event or game for the virtual holiday party, you can divide the group into smaller breakout rooms for chatting during the party.

Make people excited about the event

What better way to get your team excited about holiday parties than asking about their preferences and planning the event accordingly? Don’t guess what activities your team likes the most-do polls instead.

For example, if you want to organize a charity event or fundraising event, you can ask them: “Which charity is most meaningful to you personally?” From there, you can narrow your choices and focus the event in the right direction.

If you plan to host a game or event during the party, please send your team five options to let them choose which games are fun for them. Of course, some elements of the party will not be based on the input you get from the team. However, it is always worth listening to their opinions, because the party is for them.

Once you have completed your party plan, get your team excited! This is where marketing techniques come into play. Here are a few different ways to create buzz in your work party.

  1. Table falling

Desk drop is an activity that conveys a message to your employees by placing unexpected gifts on their desks. If your team is virtual, this may be a gift you sent by mail.If one of your holiday party activities or games involves a kit, such as Bartending Toolkit or Pumpkin Carving Kit, That would be a great desktop gift. If not, you can use personalized invitations or holiday gifts from the CEO, company SWAG. Give these gifts to your team the day before the holiday party.

  1. Arrange pre-party activities

Organize pre-party activities to make your holiday party full of excitement! This can be happy hour, team lunch or team building activity-nothing too complicated. During the pre-party event, you can create buzz around the holiday party by revealing the schedule of upcoming events.

  1. Let employees participate in a group lottery or competition the day before

The day before the holiday party, all employees are invited to participate in a lottery or competition. Then, tell them that the winner will be announced at the holiday party. This will motivate your colleagues to show up, eager to know who the lucky winner is.

To get more useful event planning tips and tricks from our experts, please don’t forget to check TeamBuilding saves the world podcast.If you want to take your holiday team activities to a new level, TeamBonding can provide you with our services Holiday parties and outings.

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